Description
California Workers' Compensation Time of Hire Notice Packet
Help satisfy California new hire requirements with the California Workers' Compensation Time of Hire Notice Packet. California employers must provide every new employee with written information explaining workers' compensation rights, benefits, and responsibilities at the time of hire or no later than the end of the employee's first pay period.
What's Included
- Quantity: 20 employee notices per packet
- Size: 5.5"W x 8.5"H
- Language: Available in English or Spanish
- Format: Individual notices for distribution to newly hired employees
- Notice: California Workers' Compensation Time of Hire Notice
When Must Employers Provide the Notice?
California employers must provide the Workers' Compensation Time of Hire Notice to every newly hired employee at the time of hire or no later than the end of the employee's first pay period.
Employers should incorporate this notice into their California new hire onboarding process so employees receive the required workers' compensation information within the required timeframe.
What Is the California Workers' Compensation Time of Hire Notice?
The California Workers' Compensation Time of Hire Notice provides newly hired employees with important information about California's workers' compensation system, available benefits, employee rights, and what employees should do if they suffer a work-related injury or illness.
The California Division of Workers' Compensation previously referred to this document as the Time of Hire Pamphlet. The current document is called the Time of Hire Notice.
Who Must Receive the Workers' Compensation Time of Hire Notice?
California employers subject to the state's workers' compensation requirements must provide the required written workers' compensation information to newly hired employees.
The notice should be provided as part of the employer's new hire process and should not be confused with the separate workers' compensation notice employers are required to display in the workplace.
What Information Does the Notice Provide?
The California Workers' Compensation Time of Hire Notice provides employees with important information concerning:
- California workers' compensation coverage
- What to do after a work-related injury or illness
- How to report a workplace injury
- Medical treatment for work-related injuries and illnesses
- Temporary disability benefits
- Permanent disability benefits
- Supplemental job displacement benefits
- Death benefits
- Employee rights and responsibilities
- Medical Provider Networks when applicable
- Predesignating a personal physician
- Information concerning chiropractors and acupuncturists
- Protection against workers' compensation discrimination
- Workers' compensation fraud
- Resources for obtaining additional information or assistance
What Should an Employee Do After a Workplace Injury?
An employee who suffers a work-related injury or illness should report the injury to the employer as soon as possible and follow the employer's workers' compensation procedures.
California employers have additional responsibilities after learning about a work-related injury, including providing applicable workers' compensation claim information and forms.
What Workers' Compensation Benefits May Be Available?
Depending on the employee's injury, medical condition, and circumstances, California workers' compensation benefits can include:
- Medical Care: Treatment reasonably required to help an employee recover from a work-related injury or illness
- Temporary Disability Benefits: Partial wage replacement when an employee cannot perform their usual job while recovering
- Permanent Disability Benefits: Benefits when a work-related injury or illness results in permanent impairment
- Supplemental Job Displacement Benefits: Assistance for qualifying employees who cannot return to their previous employment
- Death Benefits: Benefits for qualifying dependents when an employee dies because of a work-related injury or illness
Can an Employee Predesignate a Personal Physician?
Under certain circumstances, an employee may be able to predesignate a personal physician to provide medical treatment following a workplace injury.
California establishes specific requirements that must be satisfied before an employee can receive treatment from a predesignated physician. The Time of Hire Notice provides employees with information concerning these rights and procedures.
What Is a Medical Provider Network?
An employer or workers' compensation insurer may use a Medical Provider Network (MPN) to provide medical treatment for employees with work-related injuries and illnesses.
When an MPN applies, employees should follow applicable workers' compensation procedures when obtaining treatment or requesting a change of treating physician.
Workers' Compensation Discrimination Is Illegal
California law prohibits an employer from unlawfully discriminating against an employee because the employee files or intends to file a workers' compensation claim, settles a claim, or testifies or intends to testify for another injured worker.
Employees who believe their workers' compensation rights have been violated may have remedies available under California law.
Is This a Workplace Poster?
No. The California Workers' Compensation Time of Hire Notice is an individual employee notice that must be provided to newly hired employees.
California employers also have separate workers' compensation workplace posting requirements. Providing the Time of Hire Notice to a new employee does not replace an employer's obligation to display applicable workers' compensation information in the workplace.
Is the California Workers' Compensation Time of Hire Notice Required?
Yes. California requires employers to provide newly hired employees with written information concerning workers' compensation rights, benefits, and obligations.
The required information must be provided at the time of hire or no later than the end of the employee's first pay period.
English and Spanish Time of Hire Notices
The California Workers' Compensation Time of Hire Notice is available in English and Spanish. Employers should provide employees with the appropriate notice based on applicable California language requirements and the languages used by their workforce.
Current California Time of Hire Notice
The California Division of Workers' Compensation updated the official Time of Hire Notice effective February 1, 2024. Employers should use a current notice containing the information required by California workers' compensation law.
California Workers' Compensation New Hire Compliance
The Time of Hire Notice is one component of California's employee notification requirements. Employers should review their onboarding procedures to ensure newly hired employees receive all applicable California and federal notices, pamphlets, and required employment information.
Employers should also maintain all required workplace posters and notices separately from documents that must be individually distributed to employees.
California Workplace Compliance Resources
Labor Law Compliance Center provides California employers with labor law posters, new hire notices, employee pamphlets, IWC Wage Orders, and specialty compliance products. Visit our California Labor Law Posters page or browse our California State Specialty Posters for additional California workplace compliance products.
