OSHA Form 300

OSHA Form 300 Injury & Illness Recordkeeping Packet

Maintain workplace injury and illness records with the OSHA Form 300 Injury & Illness Recordkeeping Packet. OSHA's recordkeeping system uses Forms 300, 300A, and 301 to document recordable work-related injuries and illnesses, summarize annual injury and illness information, and provide additional information about individual incidents.

Many employers with more than 10 employees are required to maintain OSHA injury and illness records, although certain industries and employers are partially exempt. Employers should review OSHA's recordkeeping requirements to determine whether the rules apply to their establishments.

What Is OSHA Form 300?

OSHA Form 300 – Log of Work-Related Injuries and Illnesses is used by covered employers to record qualifying work-related injuries and illnesses.

For each recordable case, employers enter information about the incident, including a brief description of the injury or illness and information used to classify the case and track applicable days away from work, restricted work, or job transfer.

What Is OSHA Form 300A?

OSHA Form 300A – Summary of Work-Related Injuries and Illnesses summarizes information from the OSHA 300 Log for the calendar year.

At the end of each calendar year, covered employers must review the OSHA 300 Log for completeness and accuracy, prepare the 300A Annual Summary, and have the summary certified by an appropriate company executive.

When Must OSHA Form 300A Be Posted?

Covered employers must post the completed OSHA Form 300A Annual Summary from February 1 through April 30 of the year following the year covered by the records.

The 300A must be posted in a conspicuous location at each establishment where employee notices are normally displayed.

The OSHA Form 300 Log itself should not be posted. The annual posting requirement applies to the OSHA Form 300A Summary.

What Is OSHA Form 301?

OSHA Form 301 – Injury and Illness Incident Report provides additional information about each recordable workplace injury or illness entered on the OSHA 300 Log.

Employers must complete a Form 301 or an equivalent form for each recordable injury or illness entered on the OSHA Form 300.

How Quickly Must an Injury or Illness Be Recorded?

Under 29 CFR 1904.29, covered employers must enter each recordable injury or illness on the OSHA Form 300 Log and complete the Form 301 Incident Report, or equivalent form, within 7 calendar days after receiving information that a recordable injury or illness has occurred.

What Injuries and Illnesses Are OSHA Recordable?

Covered employers must evaluate work-related injuries and illnesses under OSHA's recordkeeping criteria to determine whether a case must be recorded.

Recordable cases can include work-related injuries or illnesses involving:

• Death
• Days away from work
• Restricted work or transfer to another job
• Medical treatment beyond first aid
• Loss of consciousness
• A significant injury or illness diagnosed by a physician or other licensed healthcare professional
• Other cases that meet specific OSHA recording criteria

Who Must Keep OSHA 300 Records?

Many employers with more than 10 employees are required to maintain OSHA injury and illness records unless the establishment qualifies for an applicable exemption. Certain lower-hazard industries are partially exempt from routine OSHA injury and illness recordkeeping requirements.

Employers should evaluate establishment size, industry classification, and applicable federal or State Plan requirements when determining whether OSHA recordkeeping requirements apply.

How Long Must OSHA 300 Records Be Kept?

Covered employers must retain the OSHA Form 300 Log, OSHA Form 300A Annual Summary, OSHA Form 301 Incident Reports, and any applicable privacy case list for 5 years following the end of the calendar year covered by the records.

OSHA Electronic Injury and Illness Reporting

Certain establishments must also electronically submit injury and illness information to OSHA through the Injury Tracking Application (ITA). Electronic submission requirements depend on establishment size and industry classification.

Under current OSHA requirements, establishments with 20 to 249 employees in certain designated industries must electronically submit Form 300A information annually. Establishments with 250 or more employees that are required to maintain OSHA records must also electronically submit Form 300A information.

In addition, establishments with 100 or more employees in certain designated high-hazard industries must electronically submit specified information from their OSHA Forms 300 and 301 in addition to Form 300A information.

When Is OSHA Electronic Reporting Due?

Establishments subject to OSHA's annual electronic reporting requirements must submit the required injury and illness information through OSHA's Injury Tracking Application by March 2 of the year following the calendar year covered by the records.

Electronic submission does not eliminate the workplace posting requirement for employers required to post Form 300A. Covered employers must still physically post the Form 300A Annual Summary from February 1 through April 30.

OSHA Recording vs. Reporting: What Is the Difference?

Recording an injury or illness on OSHA Forms 300 and 301 is different from reporting a severe workplace incident directly to OSHA.

Regardless of whether an employer is routinely required to maintain OSHA 300 records, employers generally must report a work-related fatality to OSHA within 8 hours and report a work-related in-patient hospitalization, amputation, or loss of an eye within 24 hours, subject to applicable OSHA requirements.

Can OSHA Records Be Maintained Electronically?

OSHA permits employers to maintain required injury and illness records electronically as long as the system can produce equivalent forms containing the required information when needed.

Employers may also use equivalent forms when those forms contain the same required information, are as readable and understandable as the OSHA forms, and are completed according to applicable OSHA requirements.

OSHA Form 300 Packet Specifications

• OSHA injury and illness recordkeeping forms
• Includes workplace injury and illness recordkeeping information
• Designed to assist employers with OSHA recordkeeping responsibilities
• 11"W x 17"H format

Labor Law and OSHA Compliance Resources

Labor Law Compliance Center provides employers with labor law posters, OSHA workplace postings, workplace safety posters, specialty postings, and compliance resources for businesses throughout the United States. Employers can review our additional workplace posting and compliance products to help maintain required employee notices and workplace records.