Labor Law Posters 101

Must Labor Law Posters Be Displayed Where Job Applicants Can See Them?

Some workplace notices must be accessible to both employees and job applicants. Federal notices with applicant-related posting requirements include the Equal Employment Opportunity (EEO) notice, the Employee Polygraph Protection Act (EPPA) notice, and the Family and Medical Leave Act (FMLA) general notice for covered employers.

Employers participating in E-Verify must also follow applicable E-Verify notice display requirements. Certain state and local employment laws may require additional notices to be displayed where applicants can readily view them.

Employers should review the requirements for each notice and ensure that required postings are accessible to the intended audience. Visit our Federal Labor Law Posters category for available federal workplace notices.

Can Employers Display Labor Law Posters Electronically or on a Company Intranet?

Electronic labor law posting may be permitted, but it does not automatically replace physical workplace postings. Federal, state, and local agencies establish separate requirements for how their notices must be displayed or distributed.

For certain federal notices, electronic posting may satisfy applicable requirements when employees work exclusively remotely, regularly receive employment information electronically, and have readily available access to the required notices. Other requirements may continue to require physical postings or additional methods of distribution.

Employers with remote, hybrid, mobile, or multiple-location workforces should evaluate each applicable notice and determine whether physical posting, electronic posting, or both are necessary.

Labor Law Compliance Center offers an eViewer Digital Labor Law Poster Subscription to help employers provide electronic access to workplace notices. Electronic access should be used in accordance with applicable posting requirements.

Can an Employer Display Labor Law Posters in Only One Building of a Multi-Building Workplace?

Whether one posting location is sufficient depends on the workplace layout, employee access, and the requirements of each applicable notice. Many workplace posting laws require notices to be displayed conspicuously in locations where employees customarily work or regularly receive employment-related information.

If employees in multiple buildings share a common area that is readily accessible to everyone, that location may satisfy certain posting requirements. However, separate postings may be necessary when employees work in different buildings, departments, or locations and do not regularly access the same common area.

Employers should evaluate each building and ensure employees and applicants can access the notices required for their work location. Businesses operating multiple facilities can explore our State and Federal Combination Labor Law Posters and Poster Replacement Plan for workplace posting solutions.